- You are guaranteed prompt monthly payments for the Section 8 share of the contract rent. In most cases this amount is the larger portion of the total rent.
- You avoid the costs of advertising for tenants since the Section 8 office provides an available housing list to prospective tenants who need help in locating a unit.
- The HQS inspection helps you upgrade and maintain your unit.
- You are assured of a one year lease should everyone abide by the provisions of the Lease and Contract.
How do I collect deposit and rent?
The tenant is responsible for the deposit to the landlord. The amount of deposit cannot exceed the maximum allowable under state law. It is extremely important for the landlord to collect the deposit. Since disposition of deposit is required within thirty (30) days of a tenant moving out, it is wise for the landlord to maintain a record of the unit's condition at move in.
Once the contract is in effect, the Housing Authority's portion of rent is sent by direct deposit to the landlord/owner approved account no later than the 5th working day of the month. If the tenant has to pay a portion of their rent, it is up to the landlord to collect that amount from the tenant. If for some reason the tenant is behind in their portion of the rent, the landlord must notify the Housing Authority immediately.
Who performs maintenance and management?
The responsibility of maintenance and other services normally provided by the owner remains with the owner. The unit must be maintained in accordance with HQS. The Housing Authority does not manage property for landlords. It is important that the tenant have a contact person for necessary repairs.
How do I evict undesirable tenants?
The owner has exclusive rights to all eviction proceedings in accordance with state and local laws. A copy of the eviction notice to the tenant must be provided to the Housing Authority at the same time notice is given to tenant.
How are subsidies paid?
All subsidy payments are sent by direct deposit to the owner's designated account after a contract has been executed. The contract will not go into effect unless the unit has passed the HQS inspection and rent has been determined to be reasonable. This program allows the tenant to pay more than 30% of the family's adjusted monthly income. Subsidy amount is usually the difference between 30% of adjusted income and the Payment Standard applicable to the family. When proposed rent exceeds the Payment Standard the HA must determine if the family can "AFFORD" the unit based on HUD's affordability formula. Once the HA calculates the maximum subsidy and tenant portion of the rent, the family will review the calculation and decide if they are still interested in leasing the property. We encourage the landlord to discuss with the tenant their ability to pay, as failure to pay their portion of the rent is cause for eviction. It is a violation of law to accept side payments for rent over and above what has been approved under the contract.
How do I participate?
Since participation with the Section 8 program is voluntary, a willing landlord only needs to screen and select a certified family. Section 8 certified families shop on their own for housing units in the same manner as anyone seeking rental housing. When certified families approach a landlord that has a vacant unit, they should have a Housing Voucher as well as the Blue Leasing Packet. If the landlord selects this family for tenancy, the Blue Leasing Packet must be filled out by both the tenant and the landlord and returned to the Housing Authority office along with a lease for our review.
In order to process the Request for Tenancy Approval (attached form HUD-52517) we must receive and review your Lease Document. The lease must contain information regarding the following in order to be approved.
- Appliances provided by landlord
- Utilities included in the proposed rent
- Term no less than 6 or more than 12 months
- Information regarding termination of tenancy
- Late fee structure
- Signature of both parties executed no later than effective date of lease term
Effective date that matches the HAP contract
The Blue Leasing Packet must be returned signed by both parties.
The W-9 form requires TIN (Taxpayer Identification Number) be submitted correctly on the form provided. For individuals this would as it appears on your Social Security card and for other entities it is your EIN (Employer Identification Number).
Inspection will be scheduled as soon as the above documents have been received and approved.
All required repairs must be made before the unit will pass inspection.
You will need to coordinate with our staff regarding the effective date of the lease!!!!
The Housing Authority is not responsible for any rent prior to effective date of the HAP Contract.
An inspection will be scheduled as soon as possible. The Housing Inspector will conduct an HQS inspection and give the landlord a written summation of any repairs the unit will require to meet HUD specifications. Do Not Be Alarmed if the unit needs repairs in order to meet the standards. However a contract cannot be executed until the unit passes the HQS Inspection. A General Inspection Checklist is provided to our participants to assist them in determining if a unit will meet minimum standards.
You may pick up a Landlord Packet and a Housing Survey Form to fill out at the office located at 715 Summit or you may click on this link and fill out the housing survey. If you have any questions call us at (936) 569-1131